In accordance with our Constitution, the Draft AGM Minutes are posted for members to view. They will be approved at the 2019 AGM.
Perthshire Businesswomen’s Network
Annual General Meeting Minutes
Monday 16th April at Graysons Wine Cafe, Perth
Apologies: Tricia Fox, Alison Lowson, Caroline Mackintosh
- Minutes of Previous Meeting
Minutes of the 2017 AGM were approved – proposed by Debbie Fellows and seconded by Olivia Robertson. Jane Rennie mentioned that these minutes are available to view on the PBN website
- Matters Arising
There were no matters arising from the 2017 Minutes.
- Chair’s Report
Jane Rennie thanked everyone for coming along to the meeting and AGM. She also thanked the incumbent Committee and expressed her appreciation for the hard work and effort put in throughout the year.
Jane then picked up on two areas of concern:
- Membership numbers– membership has increased by 12-13 since last year and now stands at 57. Despite a determined Committee, active social media presence, rebranding etc, Jane noted that numbers were disappointing and that PBN’s focus for the coming year is to continue to increase the membership by engaging with local business women and working to be more visible
- The annual membership fees would remain at the same rate as the previous year.
- Member Engagement– Jane outlined the difficulties that the Committee has had over the past year, with getting members to engage in events. Two surveys were emailed out asking the membership what activities and events they want from PBN, but there was a poor response. As a result, it has been difficult to gauge what we needs to be done.
Jane pointed out that it wasn’t all ‘doom and gloom’ and that there had been some really positive steps made last year, our 20thAnniversary Year.
- Website redesign – the greatest achievement of the year was the rebranding of PBN, including new logo, and the redesign of the website. Jane paid special thanks go to Tricia Fox for the hours of work put in to get it up and running and for the training given to the Committee.
o Social Media & PR–Jane also thanked Alison Lowson from Volpa for her tremendous efforts in getting some fabulous PR and publicity for PBN through local press and social media.
o The new website was launched at the 20th Anniversary party held in December and new business cards and pop-up banners were unveiled.
- Events– the focus for events was “putting the Business back into PBN”.
- Striving for Excellence– 4 successful events were held during the year, with speakers such as Oli Norman from Itison, Helen Smout from Culture PK, Iain Hutchison from Merlin ERD, and our own Tricia Fox. The most successful event in terms of attendance was a collaboration with Business Gateway to host ‘The Big Business Breakfast’ with Chris van der Kuyl as the keynote speaker. The event was very well attended at Perth Racecourse.
- Learning & Development– the Committee will be schedule a series of short, learning opportunities for members to attend. Topics are welcomed from members.
- Monthly Networking– Breakfast Networking at Blend Café in Perth, continues to be popular as is the quarterly Wine-Down at Grayson’s Wine Cafe.
Jane has written to all of the last years speakers to thank them for their time.
- Charity of the Year – TBC following an online poll. This will be discussed at the next Committee Meeting
- Committee Members– Jane finished by informing members that during the year, 2 new Committee Members were co-opted:
o Georgina Coleman agreed to become our Events Planner and had already begun work sourcing a selection of different venues, potential speakers etc
o Caroline Mackintosh agreed to assist the Treasurer.
o Alison Lowson and Livvy Pardoe have resigned from the Committee, although Livvy will continue as a co-opted acting Treasurer until Caroline Mackintosh returns from maternity leave in June. Jane thanked both of them for their support over the year.
- Treasurer’s Report
Livvy Pardoe thanked Sandra Paterson from Finlaysons for preparing the accounts. She then summarized the financial statement for the year and passed around to members to read:
- PBN made a loss for the year, however this was primarily due to a double charity donation, one of which was not accounted for in the 2016/17 accounts.
- There have also been substantial costs associated with rebranding; hosting and redesigning the website, including design work for the logos, pop-up banners and business cards.
- The decision to reduce Membership Fees to increase membership was a long-term strategy, although initially it has contributed to the loss.
- There were no outsourced administrator fees as committee members have taken the tasks on. Outsourcing some of the admin tasks on an ad hoc basis to ease the burden on the Committee was considered.
- Free events will continue as before, mixed with paid events.
- There was a general discussion around what charges would be acceptable for paid events and what members would be willing to pay. Opening up some of the events to men was also discussed and it was agreed that there is an ongoing need for strong women speakers to act as a draw.
- As a comparison, it was pointed out, that PBN currently have more members than other affiliate group – Dundee’s Women Ahead, for example – and put on more events than they do.
- Appointment of Accountants
Finlaysons confirmed that they were happy to continue as Accountants and Auditors for 2018/19.
- Election of Committee
Jane read out the names with Proposer and Seconder for the nominations. Whilst only 4 positions hold mandatory titles, other Committee Members had taken on key roles and areas of responsibility. The newly elected Committee are:
– Jane Rennie – President*
– Debbie Fellows – Vice-President & Membership Liaison
– Caroline Mackintosh – Treasurer
– Olivia Robertson – Minutes Secretary
– Tricia Fox – PR, Social Media, Digital Marketing
– Georgina Coleman – Events Planner
– Claire MacFarlane – Social Events
– Livvy Pardoe (co-opted Acting Treasurer)
*see AOB for designation motion.
- ASB– Jane informed members that during the year, ASB had made changes to their structure and a new Affiliate Liaison Officer (Louise Medve) had been elected. There is now a Presidents Club private group on Facebook, however it was noted that Louise had yet to get in touch with Olivia Robertson, the PBN point of contact. Jane will raise this with Louise and Wendy Maltman. It was noted that higher ASB fees had become a problem for some affiliate groups. Jane will also raise this concern and gain clarify around financial expectations.
- The Unstoppable WomenASB Annual Conference is being held at Perth Theatre, keynote speaker is Judy Murray and tickets are on sale now.
- Designation of Committee Members– Jane Rennie proposed a change to the Constitution to bring PBN in line with ASB and other affiliates – instead of Chair and Vice Chair, the Committee designations are to be changed to President and Vice President. All attending the meeting were in favour and the motion was passed.Debbie Fellows will draft a revised Constitution for approval at the next AGM.
Meeting closed at 7.35pm.